Bookkeeping Workflows in QuickBooks Online: From Transaction to Report
A hands-on walkthrough of real bookkeeping cycles inside QuickBooks Online: how forms post to the ledger, the full money-in and money-out workflows, sales tax and 1099 obligations, period-end close, tricky transactions, cash versus accrual reporting, tracking dimensions, and budget analysis.
Who it is for: Bookkeepers who already know basic accounting and want to see how each bookkeeping task is actually performed inside QuickBooks Online.
Length: about 120 minutes, 9 modules, 55 quiz questions, certificate of completion.
What you will learn
- Explain how common QuickBooks Online forms write to the general ledger and use registers to verify posting.
- Complete the money-in workflow from estimate through bank deposit, including undeposited funds and merchant deposits.
- Complete the money-out workflow from purchase order through bill payment, and manage vendor credits and A/P aging.
- Set up automated sales tax, record filings, and prepare 1099s with correct exclusions and thresholds.
- Lock the books, enter adjusting journal entries, and follow a repeatable month-end close checklist.
- Handle customer deposits, NSF checks, bad debt write-offs, refunds, and small over/under payments.
- Switch between cash and accrual reporting and choose the right basis for management and tax needs.
- Use classes, locations, projects, and tag groups to segment and report on business performance.
- Create and import budgets, run budget-versus-actuals reports, and avoid common budgeting pitfalls.
Course outline
| Module | What it covers |
|---|---|
| What Happens When You Save a Transaction | How forms write to the general ledger, registers, and why journal entries are a last resort |
| The Money-In Workflow: Estimate to Deposit | Full sales cycle, undeposited funds, deposits, and customer balances |
| The Money-Out Workflow: Purchase Order to Payment | Purchase orders, bills, A/P aging, vendor credits, and timing |
| Sales Tax and 1099 Obligations in QuickBooks Online | Automated sales tax, 1099 tracking, and e-filing |
| Period End: Closing, Locking, and Adjusting | Closing date, adjusting entries, corrections, and year-end close |
| Tricky Situations: Deposits, NSF Checks, and Bad Debt | Deposits, NSF checks, bad debt, refunds, and write-offs |
| Cash vs. Accrual Reporting and the Accountant's View | Cash versus accrual, report filters, deferred items, and basis choice |
| Tracking Dimensions: Classes, Locations, and Projects | Classes, locations, projects, and tags |
| Budgets and Year-Over-Year Analysis in QuickBooks Online | Budget creation, import, reports, and pitfalls |
How the course works
Each course is self-paced. Slides unlock as you read them, most carry a short check, and every module ends with a quiz you pass at 80 percent. A final assessment and a signed attestation complete the course, and you receive a certificate of completion.
Checked against the sources
The course was checked against the 22 published sources it cites, from IRS, Intuit. A few of them:
- Find, review, and edit transactions in account registers in QuickBooks Online (Intuit)
- Using account registers in QuickBooks Online (Intuit)
- Choose between cash and accrual accounting methods in QuickBooks Online (Intuit)
- Record and make bank deposits in QuickBooks Online (Intuit)
- Differences between bills, checks, and expenses (Intuit)
- Enter bills in QuickBooks Online (Intuit)
Access
Courses run in the EEZYCLOUD learning player for signed-in learners. To get access for yourself or your team, email clientservices@eezycloud.com.
More QuickBooks training
- QuickBooks Online Fundamentals for Bookkeepers
- QuickBooks Desktop Operations for Bookkeepers
- QuickBooks Payroll Essentials
- QuickBooks Inventory, Products, and Job Costing
- QuickBooks Integrations, Apps, and Data Exchange
- QuickBooks for Accountants: Managing Client Books
Running QuickBooks Desktop for a team? See QuickBooks hosting and how to automate QuickBooks Desktop.
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